How to Void a Connect Now Accounting Payroll Check

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How to Void a Connect Now Accounting Payroll Check

This process is used to void a paycheck that has already been printed or has already been assigned a check number. In this voiding process, the check is voided, and the payroll accumulations are automatically adjusted in the Payroll and Ledger & Payables modules. Additionally, a reversing Journal Entry is created.

A paycheck is normally voided before it is cashed. Here are some examples of when a paycheck will need to be voided when it has not been cashed:

  • The paycheck amounts are not correct, and a new paycheck must be issued to the employee. In this case, you will use the normal payroll process to create a new paycheck for the employee, once the check has been voided.
  • The paycheck was created in error for an employee who should not receive a paycheck. In this case, no further steps are needed after the paycheck has been voided.

If an error exists on a paycheck that does NOT have a check number associated with it, click on the Edit Paycheck link to correct that paycheck if the deductions or benefits were incorrect. If a pay item is incorrect then go to Edit Timecards and change the pay item there. After changing the pay item then go to Calculate Payroll to recalculate the payroll with the corrected pay item.

Examples of when to void a paycheck:

  1. The paycheck was lost, destroyed or otherwise damaged enough that it cannot be cashed.

  2. A paycheck is not correct, the paycheck has not been cashed, and a new corrected paycheck needs to be issued to the employee. The normal paycycle tasks are used to create a new paycheck for that employee.

  3. A paycheck was prepared in error for a person who was not employed or working, the check was not cashed, and a new paycheck is not needed.

Paycheck Date Considerations:
When voiding paychecks DATED IN THE CURRENT Federal and State reporting periods, the generated payroll reports will have the correct payroll and withholding totals to prepare reports to the Federal, State, and other organizations.

When voiding paychecks DATED IN PRIOR Federal and State reporting periods, may result in amended Federal and State reports needing to be filed. Payroll reports may also need to be reprinted for the desired periods. The reprinted reports will differ from the original reports by the amounts on the VOIDED paycheck.

If a paycheck is voided in error, the normal paycycle tasks are used to recreate that paycheck.

In Connect Now Accounting Payroll, click on Payroll Process and choose the payroll that has the check which needs to be voided.

Go to Step 6) Edit Paychecks to select the payroll check that needs to be Voided and click on the Void button.

Once you click on the Void button a small popup will appear that asks you for a void date. The void date needs to be in the current accounting month that Connect Now Accounting is set to.

Click the Save button to actually void the check.
After voiding the check, click on Reports to reprint any payroll reports that you might need to reprint.

This process will

  1. Mark the check as "Void" in the Payroll system.

  2. Create a Journal Entry in the Ledger & Payables system to reverse the original check.  
  3. Adjust the employees accumulations in the Payroll system.

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Last Modified:Monday, April 06, 2015
Last Modified By: dcousino
Type: How To
Level: Intermediate
Rated 1 star based on 1 vote.
Article has been viewed 6,464 times.